Automate Approval Process
Streamline your approval automation and multi-level approval process. Eliminate bottlenecks with conditional approval routing and keep work moving.
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How to Set Up Automated Approvals
Create robust approval workflows in minutes, not days.
1
Submit Request
Users fill out a form or trigger a request via API.
2
Auto-Route Rules
Request is routed based on logic (Department, Value, Type).
3
Approval & Sign
Approvers review, comment, and e-sign securely.
4
Status Updates
Request status is updated automatically (Approved/Rejected).
5
Notifications
Email/Slack alerts are sent to all stakeholders.
6
Audit & Archive
Full audit trail is logged and data is archived.
Approval Workflow Features Overview
Everything you need to streamline approvals, reduce delays, and ensure compliance.
Drag-and-Drop Workflow Builder
Visually design your approval flows. Simply drag stages, triggers, and actions onto the canvas to build complex workflows without writing a single line of code.
- ✓ Visual Canvas
- ✓ No-code configuration
Conditional Approval Routing
Smart routing ensures the right person approves every time. Create rules based on form values—like sending expenses over $5,000 to the CFO and others to a direct manager.
- ✓ Dynamic approver assignment
- ✓ Conditional logic branches
Serial & Parallel Approvals
Handle complex hierarchies with ease. Require approvals in a strict sequence (Serial) or allow multiple stakeholders to review simultaneously (Parallel) to speed up the process.
- ✓ Multi-level approval process
- ✓ Parallel/Concurrent reviews
SLA, Escalation & Reminders
Never let a request get stuck. Set deadlines (SLAs) for approvals. If an approver takes too long, automatically send reminders or escalate the request to their manager.
- ✓ Auto-reminders
- ✓ Time-based escalation
Audit Log & Analytics
Maintain a complete audit trail of who approved what and when. Use built-in analytics to identify bottlenecks and optimize your approval workflow performance.
- ✓ Full history tracking
- ✓ Approval dashboard
Popular Approval Templates
Start quickly with pre-built workflows for common business needs.
💰
Expense Approval
Automate reimbursement requests with receipt attachments and multi-tiered value checks.
🌴
Leave Request
Streamline time-off requests, balance checks, and calendar updates.
🛒
Purchase Request
Manage procurement from request to PO generation with budget validation.
🤝
Vendor Onboarding
Collect vendor data, W-9 forms, and compliance approvals in one flow.
🎨
Content Approval
Review creative assets, blog posts, and marketing materials before publishing.
✈️
Travel Request
Pre-approve travel plans, flight costs, and accommodation budgets.
Integrate with Your Favorite Tools
Connect your approval workflows with the apps your team uses every day.
Slack Microsoft Teams Google Sheets Salesforce QuickBooks Zapier
Simple Pricing
Scale your approval workflows as you grow.
Starter
$ 15 /month/user
Billed monthly
Ideal for freelancers, startups, and smaller teams
We only bill you for employees. Invite guests/clients for free.
- Pay-per-user pricing
- Unlimited projects
- 500 GB storage space
- 24/7/365 customer support
- Purchase optional upgrades
- Month-to-month billing
Popular
Business
$ 299 /month
Billed monthly
Top-of-the-line, all-inclusive fixed pricing. Best fit for fast growing businesses
Your whole organization for one fixed price. Every feature & upgrade.
- Fixed price no per-user charges
- Unlimited users
- Unlimited projects
- 5 terabytes storage space
- Priority 24/7/365 customer support
- Extended 60-day free trial
Enterprise
Custom
Billed monthly
Suitable for Enterprise solutions
Custom pricing for your organization's needs.
- All Business Features
- Unlimited custom domains
- Unlimited storage
- 99.99% Uptime SLA
- SCIM Integration
- Dedicated Account Manager
FAQ
Frequently asked questions
What is the auto approval process?
The auto approval process is a system where requests meeting specific pre-defined criteria are automatically approved without human intervention. This speeds up workflows by handling routine, low-risk requests instantly, allowing managers to focus on complex items that truly need review.
How to automate approval process in Power Automate?
To automate approval processes in Power Automate, you typically use the 'Start and wait for an approval' action. However, Supatool offers a more user-friendly alternative with a visual drag-and-drop builder that makes setting up complex conditional logic, serial/parallel flows, and custom notifications much easier than managing low-code flows.
What is sequential approval?
Sequential approval, or serial approval, is a workflow where a request must be approved by one person before it moves to the next. For example, an expense report might first go to a direct manager, and only after their approval, it is routed to the finance department for final sign-off.
Can we automate the approval process in Salesforce?
Yes, Salesforce has approval process automation features. However, for organizations that need approvals spanning multiple systems or for those finding Salesforce too complex/expensive for simple internal workflows, Supatool provides a dedicated approval automation layer that integrates easily with your existing tech stack.
What is the automatic approval rule?
An automatic approval rule is a condition set within your workflow software that defines when a request bypasses manual review. For instance, you might set a rule that 'Expenses under $50 are automatically approved,' instantly changing the status to Approved and notifying the requester.
What is an example of approval workflow?
A common example is a Leave Request workflow: An employee submits a time-off request. The system checks if they have enough balance. If yes, it routes to their manager. If the manager approves, it routes to HR for recording. Once HR approves, the employee is notified, and the calendar is updated.
What is the pattern approval process?
Pattern approval process refers to recognizing recurring approval scenarios and standardizing them into a repeatable workflow template. By identifying these patterns (e.g., all capital expenditures follow the same 3-step path), you can build efficient automation that handles these consistent request types predictably.
What is a sequential workflow?
A sequential workflow executes steps one after another in a linear order. In the context of approvals, Step B (e.g., VP Approval) cannot happen until Step A (Manager Approval) is successfully completed. If Step A is rejected, the workflow stops or routes to a rejection path.
What are the types of approval?
The main types of approvals include sequential (one by one), parallel (everyone approves at once), single-approver (only one person needed), unanimous (everyone must approve), and weighted/majority (a certain percentage must approve).
What is next automated approver determined by?
The next automated approver is determined by the routing logic you configure. This can be based on the submitter's department (e.g., route to IT Manager if Dept = IT), the request value (e.g., requests > $1k go to CFO), or a fixed hierarchy defined in your organization chart.
What are the types of approval flows in Power Automate?
Power Automate generally supports 'Approve/Reject - First to respond', 'Approve/Reject - Everyone must approve', and custom responses. Supatool supports these and more advanced patterns like round-robin assignment, escalating after a timeout, and conditional branching based on form data.
Streamline Your Decision Making Today
Ready to automate your approvals?